How to spend money

Guiding Principles

Spend conservatively

We want to spend less than we make. This means not spending just because we can, but making sure every expenditure is bringing value and that it makes sense in light of the health and stage of the company, especially revenue.

Spend transparently

We want to share our costs as much as we can with the whole team so that the whole team can challenge and push us to use our money better.

Spend autonomously

We want to limit approvals and bureaucracy. For smaller transactions, their approval is mostly dictated by a policy; no review is needed. Larger and recurring expenses should be discussed as a team. If a decision is hanging, a leader can make the final call.

Policies

Existing budgets

• Onboarding budget: this is a stipend provided to all new employees to purchase office supplies that will make them happy and productive.
• Travel budget: Pre-approved expenses can be found in What is the travel policy.
• Productivity software budget: Every employee has a budget of $500 per year for tools and systems that make them more productive. No questions asked.

Hiring Approval

One of the biggest expenses is payroll, which makes sense why they can fall under the most scrutiny. In order to post a job description, we must decide on a salary budget for the role. Every salary budget must be approved by the executive team.

Reimbursements

Using your Brex card is preferred, but if the vendor does not accept it or you forget it, simply keep the receipt and request a reimbursement. Either way, make sure to upload your receipt to Brex.

If you don't have the receipt, please submit a picture of the transaction on your bank statement.

You can also download the Brex App on your phone to easily see transactions, check card details, and even book travel.